From the September 2013 issue of HealthCare Business News magazine
Software should also be customizable to meet individual states’ rules and threshold limits. The application’s reporting structure should allow users to create standard reports as well as define reports on an ad-hoc basis.
If you’re evaluating software, ask your vendor to explain the specific tracking, policy and reporting functionality that comply with the Sunshine Act, such as:
- Policy and reporting functionality to help manage specific state requirements
- Policy and reporting functionality that supports the law’s exemption of expenses less than $10 for reporting, until the aggregate annual total per company, per covered recipient reaches $100, at which point all payments (retroactively) must be disclosed
- The application distinguishes between and validates attendees
In addition, automation of expense reporting ensures compliance of travel and entertainment policy through a standardized approval process while eliminating paper processes and manual data entry for both employees and finance departments. The real time status of filed reports ensures reimbursements and payments are done ontime and accurately, allowing travelers to focus on business needs rather than administrative tasks.
About the author: Austin Klein is Product Manager – Travel Services at Runzheimer International and is responsible for the overall product management, strategic planning and product road map of Runzheimer’s travel line of business. Mr. Klein has been a featured speaker at the Global Business Travel Association (GBTA) and the Association of Corporate Travel Executives (ACTE). He holds a Bachelor of Science degree from Taylor University and MBA from the Keller Graduate School of Management.
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